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Initiating


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Initiating


Initiating Phase

This phase generally include:

  • Choose a right project
  • Identify the decision makers

When I meet clients or a sales team for the first time, I observe their behaviour and attitude. I want them to give me their perspective of the project. By listening and watching their behaviour, I will read how much they own the project, what´s their main goal, requirements, and most important, what do they really need. All this information is to clarify one thing, why are we doing this project.

Follow your instinct; your first impressions usually are accurate.
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Planning


Planning


Planning Phase

This phase generally include:

  • Address the needs and expectations of the stakeholders
  • Construct/deconstruct the project
  • Plan the schedule and budget
  • Analyse the risk
  • Use a holistic approach

 

Planning is about the actions that respond to following questions, what are the deliverables? when do we provide them? and how much do them cost?

The key to successfully and effectively plan a project is to have a clear deliverable that responds to the goal, and fully understand resource availability/ability. 

It's very important to translate the requirements into a tangible or imaginable thing that people can relate to; this is what I call a design brief. In many cases, clients don't know exactly what they want, so it’s my job to fill in the gaps by reading between the lines and analyzing the problem. I can then set up manageable and realistic outputs for the project. In this way, all members will have the same vision throughout the process, and it becomes easier to control and communicate.

The more I know what resources are at hand, the better the plan. Some of the common questions I ask myself are; does the in-house design team have the ability to provide what client asks for and deliver on time? Should we outsource particular tasks? Considering the product life cycle, should we choose hot or cold runner injection molding? By asking many questions like these from different perspectives will help me evaluate the risk of those scenarios. 

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Executing


Executing


Executing Phase

This phase generally include:

  • Build up an effective team
  • Supervise every member's performance
  • Assure the result meets project requirements
  • Keep improving process
  • Manage upward/downward stakeholders

 

Collaboration is the key to successfully deliver projects on time.

My approach of managing a team is to assist the people who involved in the project and make it easier for them to focus on their area of expertise. By pointing them in the right direction and make sure they have all the resources they need, they generally can keep working on the details of a project and stay on track without unnecessary disturbance. 

With this idea of placing the right people in the right position, I can focus on solving problems that occurs between stakeholders while pushing a project moving forward. Creating an information-transparent environment, and engaging with stakeholders constantly would improve the collaboration. 

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Monitoring


Monitoring


Monitoring and Controlling

This phase generally include:

  • Control all sectors throughout the whole process, especially resource
  • Make sure changes are executed properly
  • Efficient decision-making

The further I can see, the earlier I can respond to problems and control risks. When I monitor a project, constantly reviewing my progress and predicting the future trend are very useful to help me focus. The reason for most problems comes down to one thing; short of resource. This situation leads to changes most of the time, my experience is "the only thing that never changes is changing". When dealing with changes, evaluate carefully and make a quick move generally leads me to a good result. 

See the whole picture with a clear mind! Embrace the change if it’s necessary.
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Closing


Closing


Closing Phase

This phase generally include:

  • File deliverable & document
  • Evaluate project
  • Track deliverable performance

Through evaluation, I will understand which parts went wrong, and how to prevent similar problems from happening again.

It is important to file all data and information about the project in a correct way; it helps with passing on knowledge within the company. In this way new colleagues could catch up quickly by understanding past projects.

Evaluation is truly important but many managers skip this.